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General Assembly 2012


RegisterDetails | Schedule & Agenda | Logistics


Registration for the General Assembly is now open! Registration is required to attend the GA, and you can register by visiting our registration page.


The Right to Research Coalition will host its first-ever General Assembly this summer from July 19th through the 21st in Budapest at the European Youth Centre. The meeting will convene leaders of student organizations from around the world to chart the future of student efforts promoting Open Access.

Date and location: July 19th through the 21st at the European Youth Center in Budapest, Hungary. Participants are encouraged to arrive at the venue by 1:00pm on the 19th as the meeting will begin in the early afternoon of that day. Likewise, participants should try to depart Budapest in the late afternoon of the 21st (after 3:00pm) as there will be morning sessions on the last day.

Who should attend?  All Right to Research Coalition members are encouraged to send one to two delegates to the General Assembly; however, a number of additional slots will likely be available for organizations interested in sending more delegates. Please contact nick [at] arl [dot] org if your organization is interested in sending more delegates and hasn't already made arrangements to do so.

Cost: The participation fee is $145 (approximately €110) and will cover full room and board. 

Funding assistance: Attendees are asked to cover as much of their own expenses as possible (including travel costs and the participation fee); however, we don't want cost to discourage members from attending the GA, so the Right to Research Coalition will have funding available as a supplement for those who require it. To request funding assistance, please get in contact with us by sending an email to nick [at] arl [dot] org.

Program and speakers: The program and speakers will be confirmed over the coming weeks. Sessions will cover topics such as national and international Open Access advocacy, campus advocacy, best practices on engagement and peer-to-peer education, working with professional societies, Open Access Week 2012, and more. After you've registered, you will receive an email once the program is announced.

Format: Our goal at the General Assembly is to foster discussion among the coalition members, share success stories and ideas, and build a vision for the future role of students in making Open Access a reality. As such, most of the sessions will be discussion-based with a panel seeding the conversation. Also, the meeting will be limited to a smaller number of participants to allow for more effective discussion, so expect to know everyone by the end of the GA!

Schedule & Agenda

Thursday, July 19

08:00-14:30: Arrivals
14:30-15:00: Pre-afternoon session coffee break
15:00-17:00: Afternoon Session: Welcome!
     Welcome; GA logistics, expectations, and outcomes
     Introductions and organization presentations
17:00-17:45: OPTIONAL: Open Access 101
18:00-19:00: Welcome reception (4th Floor)
19:00-20:00: Dinner (working group sessions)
20:00-20:45: Free time
20:45: Social Program

Friday, July 20

08:00-08:45: Breakfast
09:00-10:45: Morning Session I: The Current State of Open Access and Student Involvement
     The current state of Open Access 
     National and international advocacy
10:45-11:00: Coffee break
11:00-13:00: Morning Session II: The Current State of Open Access and Student Involvement 
     Campus advocacy
     Education and awareness raising
     Working with professional societies
13:00-14:00: Lunch (working group sessions)
14:00-15:45: Afternoon Session I: Advancing Student Involvement in Open Access
     Engaging your members – what’s realistic for your organization?
     Open Access Week 2012
15:45-16:00: Coffee break
16:00-18:30: Afternoon Session II: Advancing Student Involvement in Open Access
     Open Educational Resources
     Right to Research Coalition Structure
     Ideas Lab
18:45-19:45: Dinner
19:45-21:00: Free time
21:00: Social Program

Saturday, July 21

08:00-08:45: Breakfast
09:00-10:50: Morning Session I: Putting Ideas into Action
     Reports from Ideas Lab 
     Regional breakout session
     Reports from regional breakout
10:50-11:30: Coffee Break (final working group session)
11:30-13:30: Morning Session II: Putting Ideas into Action
     Working group reports
     Meeting evaluation
13:30: Departures (for those that must leave immediately)
13:30-14:30: Lunch


Venue: The meeting and accommodations will be at the European Youth Centre Budapest, located at 1024 Budapest, Zivatar utca 1-3. Hungary.

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Travel to and from the European Youth Centre: you can find directions for how to get to and from the GA conference venue on the Europe Youth Centre's website. You will have to arrange your own travel to and from the meeting; however, the EYC is centrally located and easily accessible by public transportation.

Emergency Contact: If you have any urgent problems, you can reach the coalition's director and meeting organizer at any time at +1 615 400 1449.  For less urgent matters, he can be reached at nick [at] arl [dot] org.

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